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Meeting Date:
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6/22/2017 - 7:00 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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Policy Revisions
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ACPS 2025 Strategic Plan Goal:
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Objective 6.2 Continuous Improvement ACPS will engage in cycles of continuous improvement at every level of the school division, and it will employ evidence-based decision-making in its consideration of process improvements, policy making, and budgeting and accountability.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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Policy DAA: Investment Policy Statement- Supplemental Retirement Plan
Policy IKEB: Acceleration & * NEW Regulation IKEB-R: Acceleration Regulations
Regulation IKEB-R has been amended to reflect the ability to achieve early graduation through self-motivated, expedited advancement at the T.C. Satellite Campus.
Statutory/Regulatory Policy Revisions:
Changes to the Code of Virginia took effect July 1, 2016 and January 1, 2017 that impact School Board policies. More recently, action by the Virginia General Assembly during its 2017 session, as well as Virginia Board of Education and U.S. Department of Agriculture regulations, mandate Board policy revisions effective July 1, 2017. As part of the Board’s continuing policy review, we recommend that it examine the resulting statutory and regulatory policy revisions below. (Hyperlinks to the current policies are included for reference.)
Policy EBB: Threat Assessment Teams & * NEW Regulation EBB-R: Threat Assessment Team Regulations
Policy EFB: Free and Reduced Price Food Services
Last reviewed in 2016, Policy EFB has been updated to correspond to the revision of Policy JHCH discussed below. Policy EFB has been revised to reflect that the school division’s policy regarding unpaid meal charges is discussed in detail in Policy JHCH.
Policy IGAJ: Driver Education
Policy JHCH: School Meals and Snacks & * NEW Regulation JHCH-R: Regulations for School Meals and Snacks
Policy JHH: Suicide Prevention & * NEW Regulation JHH-R: Suicide Prevention/Intervention Guidelines
Policy JJAC: Student-Athlete Concussions during Extracurricular Activities
Last revised in 2015, this policy has been updated to reflect the amendment of Va. Code §22.1-271.5 by HB 954. This broadens the policy’s “Return to Learn” protocol to not only address concussions and brain injuries suffered by student-athletes, but by any student. In addition, it expands the prohibition on student-athletes returning to play the same day not only for removal for, or evaluation or suspicion of having sustained a concussion, but for any suspected brain injury. Finally, the newly revised (February 2017) Regulation JJAC-R: Guidelines for Concussion Management in Alexandria City Public Schools, is attached for reference. Policy JJAC’s title has been revised to reflect that it applies not merely to concussions, but brain injuries generally. In addition, pg. 2 has been amended to incorporate text clarifying that a concussion is a type of brain injury.
Policy JO: Student Records
* NEW Policy JOA: Student Transcripts
This is a new VSBA model policy and newly proposed ACPS policy designed to reflect the adoption of 8 VAC 20-160-30. This section of the Virginia Administrative Code describes format options for student transcripts as well as the information they are required to contain. Although the Board inquired whether Policy JOA could be revised to automatically remove an “F” earned for a high school credit-bearing course taken in middle school, a policy revision is not recommended at this time. Since 1997, the Virginia Administrative Code (8 VAC 20-131-90 C) has allowed parents/guardians to request that a grade earned in middle school for a high school credit-bearing course be removed from a student’s transcript. But it requires affirmative parental action (after notice by the school division) to do so. As this particular section expressly describes the process for grade removal and was promulgated pursuant to two Va. Code provisions regarding accreditation of schools, (§§ 22.1-19 and 22.1-253.13:3), legal counsel advises that ACPS could arguably be operating outside of the accreditation standards if it were to initiate any blanket removal of grades.
* NEW Policy JRCA: School Service Providers’ Use of Student Personal Information
Policy LBD: Home Instruction
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Background:
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Recommendation:
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The Superintendent recommends that the School Board approve the attached policies.
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Approvals:
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Recommended By:
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Signed By:
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Final-Clerk of the Board - Proxy
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Vote Results:
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| Original Motion | | Member Margaret Lorber Moved, Member William E. Campbell seconded to approve the Original motion 'The Superintendent recommends that the School Board approve the attached policies.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Ronnie Campbell | Yes | | William E. Campbell | Yes | | Karen Graf | Yes | | Christopher J. Lewis | Yes | | Ramee A. Gentry | Yes | | Henry E. Cardwell | Yes | | Margaret Lorber | Yes | | Cindy Anderson | Yes | | Veronica R. Nolan | Yes | |
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