Agenda Item
Meeting Date: 12/5/2019 - 6:30 PM
Category: Consent Calendar
Type: Action
Subject: Revisions to A, B, C, D, E and F Policies/Regulations
ACPS 2020 Strategic Plan Goal:
Goal 6: Effective and Efficient Operations
Policy: BF - Board Policy Manual
Funding Source or Fiscal Impact (where applicable):
File Attachment:
191205_Memo_Policy_Revisions.pdf
191205_Policy_AC_Nondiscrimination.pdf
191205_Policy_AF_Comprehensive_Plan.pdf
191205_Policy_AFA_School_Board_Self_Evaluation.pdf
191205_Policy_BBFA_Conflict_of_Interests_and_Disclosure_of_Economic_Interests.pdf
191205_Policy_BDA_Regular_School_Board_Meetings.pdf
191205_Policy_BDCA_Calling_and_Certification_of_Closed_Meetings.pdf
191205_Policy_BDDF_Voting_Method.pdf
191205_Policy_BDDG_Minutes.pdf
191205_Policy_BG-GBD_Board_Staff_Communications.pdf
191205_Policy_BHD_School_Board_Member_Compensation_and_Benefits.pdf
191205_Policy_BHE_School_Board_Member_Insurance.pdf
191205_Policy_CBA_Qualifications_and_Duties_for_the_Superintendent.pdf
191205_Policy_CMA_School_Division_Annual_Report_Card.pdf
191205_Policy_DA_Management_of_Funds.pdf
191205_Policy_DAB_Operating_Fund_Balance.pdf
191205_Policy_DGC_School_Activity_Funds.pdf
191205_DGC-R_Revised_Student_Activity_Funds_Manual.pdf
191205_Policy_DJA_Purchasing_Authority.pdf
191205_DJA-R_ Procurement Manual.pdf
191205_Policy_DJB_Petty_Cash_Funds.pdf
191205_DJB-R_Petty_Cash_Fund_Regulations.pdf
191205_Policy_DJFB_Contract_Execution.pdf
191205_Policy_DL_Payroll_Procedures.pdf
191205_Policy_DLB_Salary_Deductions.pdf
191205_Policy_DM_Cash_in_School_Buildings.pdf
191205_Policy_DO_Non-Locally_Funded_Programs.pdf
191205_Policy_EA_Support_Services.pdf
191205_Policy_EBA_Building_and_Grounds_Inspection.pdf
191205_Policy_EBB_Threat_Assessment_Teams_170622.pdf
191205_Policy_EBCBA_Electronic_Room_Partitions.pdf
191205_Policy_EC_Buildings_and_Grounds_Management_and_Maintenance.pdf
191205_Policy_ECA_Inventory_and_Reporting_of_Loss_or_Damage.pdf
191205_Policy_ECAB_Vandalism.pdf
191205_Policy_EDC_Authorized_Use_of_School_Division_Owned_Facilities_and_Materials.pdf
191205_Policy_EF_Food_Service_Management.pdf
191205_Policy_EFD_Food_Sanitation_Program.pdf
191205_Policy_EI_Insurance_Mangement.pdf
191205_Policy_FEA_Educational_Facilities_Specifications.pdf
191205_Policy_FEG_Supervision_of_Construction.pdf
191205_FEG-R_ACPS_REGULATIONS_FOR_CAPITAL_IMPROVEMENT_PROGRAM_PROCEDURES.pdf
Agenda Item Summary: Policy revisions from the following classifications were discussed on November 14, 2019 at the Board’s first Policy Work Session of the school year:

A Policies: Foundation and Basic Commitments
B Policies: Board Governance and Operations
C Policies: General School Administration
D Policies: Fiscal Management
E Policies: Support Services
F Policies: Facilities Development
These revisions have primarily been driven by changes to the Code of Virginia and Virginia Board of Education regulations. However, some have also been initiated by ACPS to either reflect current practice or the changing needs of the school division. Finally, some have been included to comply with the state of Virginia’s five-year policy review cycle.

The attached chart outlines the policies and regulations from Policy Work Session #1 that are proposed for School Board approval.
Background: The Code of Virginia § 22.1-253.13:7 and Policy BF require the School Board to maintain and follow up-to-date policies, and that all policies shall be reviewed at least every five years and revised as needed.
Recommendation: The Superintendent recommends that the School Board approve the attached revisions to A, B, C, D, E and F Policies and Regulations.
Approvals:
Recommended By:
Signed By:
Gregory Hutchings - Superintendent
Vote Results:

Original Motion
Member Ramee A. Gentry Moved, Member Meagan L. Alderton seconded to approve the Original motion 'The Superintendent recommends that the School Board approve the attached revisions to A, B, C, D, E and F Policies and Regulations.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0.
The motion Carried 9 - 0
   
Ramee A. Gentry     Yes
Margaret Lorber     Yes
Cindy Anderson     Yes
Veronica R. Nolan     Yes
Meagan L. Alderton     Yes
Christopher A. Suarez     Yes
Jacinta Greene     Yes
Michelle Rief     Yes
Heather Thornton     Yes